Top 10 Best Gmail Cloud Backup Solutions for Mac & Win

Why is there a need for a Gmail Backup Tool?

It helps you to keep a copy of your important emails and attachments. It can protect your data from unexpected problems.

• Save Gmail emails to a local computer
• Backup emails with attachments
• Export Gmail emails in multiple file formats
• Free up Gmail storage space
• Keep important business emails safe

Quick Comparison Table

Tool Name	Windows	Mac	Export Formats	Trail Version
MSOutlook Gmail Backup Wizard	Yes	Yes	PST, PDF, EML, MBOX, MSG	Yes
Aryson Gmail Backup Tool	Yes	Yes	PST, PDF, EML, EMLX, MBOX	Yes
SysInfo Gmail Backup Tool	Yes	No	PST, PDF, EML, EMLX, MBOX	Yes
Cigati Gmail Backup Tool	Yes	Yes	PDF, PST, TXT, DOC, MBOX	Yes
DRS Gmail Backup Software	Yes	Yes	PST, OST, TXT, DOC, MBOX	Yes
ConverterTools Gmail Converter	Yes	Yes	PST, MSG, PDF, HTML, TXT	Yes
MacSonik Gmail Backup Tool	No	Yes	PST, PDF, MBOX, EML	Yes
MacGater Gmail Backup Tool	No	Yes	PST, PDF, MBOX, EMLX	Yes
MailMigration Gmail Backup Tool	Yes	Yes	PST, PDF, MSG, EML, MBOX	Yes
CloudMigration Gmail Migration Tool	Yes	Yes	PST, PDF, EML, MBOX, CSV	Yes

Best Gmail Backup Software to Backup Emails Securely

1. MS Outlook Help Gmail Backup Wizard

It is the Best Gmail Cloud Backup Solution, which is a safe and reliable program that helps you easily make copies of your Gmail emails and attachments on your computer or other storage devices. This tool lets you download and save your Gmail emails, contacts, calendars, Google Drive files, and photos directly to your local storage. Moreover, you can conveniently back up your Gmail mailbox in different formats, such as PDF, PST, EML, MBOX, DOC, and more.

Pros:-

• This software allows you to back up your Gmail emails with attachments to various file formats.
• It allows you to delete duplicate emails from the Gmail folder.
• You can add Gmail account to Outlook, IMAP, Hotmail, AOL, and many more.
• This tool supports saving your mailbox items in single and multiple folders.
• This software supports all versions of Windows.

Cons:– The demo version of the software can migrate up to 50 emails per folder for free.

2. Aryson Gmail Cloud Backup Solution

The Gmail Backup Tool is a competent enough tool that helps you save your Gmail emails and attachments on your computer or local drives. It allows you to download and store Gmail emails, contacts, calendars, Google Drive files, and photos on your local storage. Moreover, you can easily Download All Emails from Gmail as PDF to Hard Drive, PST, EML, MBOX, DOC, and more.

Pros:-

• This software can transfer your Gmail emails directly to various file formats.
• You can save or back up to the external hard drive, local drive, PC, and more./li>
• You can transfer emails from one Gmail account to another, including Hotmail, IMAP, Office 365, and many more.
• It allows you to free up space on the Google server.
• It has a date filter feature to selectively migrate Gmail emails based on the date range.

Cons:- You can’t save your emails without Gmail Login Credentials and an app password for Google.

3. Sysinfo for Gmail Backup Software

Sysinfo Gmail Backup Tool is trustworthy software that helps you save or download your Gmail emails onto your external hard drive. It is one of the Best Gmail Cloud Backup solutions and is capable of backing up Gmail items into various file formats such as PST, EML, EMLX, PDF, and more. Additionally, you can also import all your Gmail emails to different email clients like Office 365, Yahoo, Hotmail, Thunderbird, and others without the risk of losing any emails.

Pros:-

• The tool has a mail filter option. You can filter your emails easily if you have a thousand emails in Gmail.
• Allows the removal of duplicate emails from the chosen email folder.
• This software has a feature to schedule Gmail backups on a daily, weekly, or monthly basis.
• Offers you a free server space option.
• This application supports all versions of Windows, such as 10, 11, and more.

Cons:- This software can’t be supported on Mac OS.

4. Cigati Gmail Backup Tool

It is secure software to take a backup of your Gmail data in various file formats. It also allows you to transfer emails from other email clients. If you need to back up data from your Google Apps (G Suite) email account, contacts, or drive, you can use the Google Workspace Backup Tool.

Pros:-

• The software allows you to back up Gmail emails to various file formats, such as PNG, JPG, DOC, TXT, and many more.
• It offers to transfer Gmail email to GoDaddy, AOL, IMAP, Zoho Mail, Amazon Workmail, and more.
• It supports the backup of all Gmail items, such as Photos, Calendars, Contacts, Emails, and Drives.
• This application offers a free demo version to convert 50 emails.
• It offers to delete unnecessary items from your Gmail account.

Cons:- This software migrates or backs up emails without attachments.

5. DRS Gmail Backup Software

The DRS Gmail Backup Tool is a helpful tool that lets you easily download all your important information from Google services like Google Drive, Contacts, Calendar, Photos, Gmail, and Hangout Chats. Using this Best Gmail Cloud Backup Solution, you can save your data directly to your computer. It allows you to export your data in different file formats and even transfer it to other email accounts. The best part is that it has a simple and user-friendly interface, making it perfect for beginners who may not be very technically experienced.

Pros:-

• Allow removing migrated data from the Google account.
• You can save all your Google Mailbox items like Inbox, Sent, Draft, Trash, etc.
• It offers to migrate Gmail to Yahoo Mail, Office 365, Thunderbird, AOL, Hotmail, Opera Mail, and many more.
• The tool supports backing up Gmail emails to various file folders like PST, OST, MBOX, TXT, PDF, DOC, JSON, and many more.
• This software supports both Windows and Mac OS.

Cons:- Gmail is a collection of cloud computing, productivity, and collaboration tools, but using this software, we will take backups of limited Apps,i.e., Mails, Contacts, Calendars, Drives, and Photos.

6. ConverterTools Gmail Converter

The Gmail Converter Tool is a simplified software that allows you to convert your Gmail emails into various file formats. With this tool, you can easily back up your emails to Gmail and convert and migrate them to different file formats and email clients. It also enables you to backup Gmail Emails. Furthermore, you can effortlessly migrate your Gmail data to multiple email clients using this software.

Pros:-

• Save your files in various formats like PDF, PST, MSG, EML, TXT, HTML, and more.
• Transfer Gmail data to email clients like Outlook, Thunderbird, Yahoo, IMAP, etc.
• Download Google Contacts from your mailbox directory.
• Convert Gmail to PST for MS Outlook.
• Free up Gmail space by deleting emails after downloading.

Cons:-

• The free trial version has limited features and allows conversion of only a few Gmail emails per folder.

7. MacSonik Gmail Backup Solution for Mac

This is the Best Gmail Cloud Backup Solution for Mac that makes it easy to create backups of your Gmail emails and other data. It can back up your Gmail emails, contacts, attachments, calendars, and even spam emails. You can save these backups in different file formats, such as PST, PDF, and more, right on your Mac.

Pros:-

• Migrate email from one Gmail account to another with complete accuracy.
• Maintain the folder structure during the backup and migration process.
• Remove duplicate emails based on criteria like recipients, senders, dates, subjects, blind carbon copies (Bcc), and message bodies.
• Back up multiple emails at once or choose specific emails for migration.
• Customise folder names and file paths for the resulting backup file.

Cons:- This application is only supported on macOS.

8. MacGater Gmail Backup Tool

MacGater Gmail Backup Tool is a simple tool that lets users save emails in different file formats and email clients. It backs up emails, contacts, calendars, attachments, and even spam. You can export to formats like PST, PDF, and a few others, depending on what you need.

What it does well:

• Moves emails between Gmail accounts cleanly; nothing gets lost in the process.
• Keeps your folder structure the way it was, which saves a lot of headache later.
• Has a duplicate filter that actually works; you can match by sender, subject, date, Bcc, or message body.
• Let’s you grab everything at once or just select specific emails if that’s all you need.
• You can set custom folder names and file paths, so the output goes exactly where you want it.

Worth knowing: Only works on macOS and Windows users will need something else.

9. MailMigration Gmail Backup Tool

Backing up Gmail on Windows & Mac used to feel like more effort than it should have been. MailMigration makes it simple. It covers all the emails, contacts, calendars, attachments, and even your spam folder if you need that too. Exports go to formats like PST, PDF, and other formats.

What works well:

• Moves emails between Gmail accounts without missing anything; labels, threads, and attachments all come through.
• Folder structure stays intact throughout the whole backup or migration.
• Duplicate removal filters by sender, recipient, subject, date, Bcc, or message body.
• Custom folder names and file paths make it easier to save files at your desired location.

One limitation:

• The free version allowed backing up only a limited number of files.

10. CloudMigration Gmail Backup Tool

If you’ve ever needed to get your Gmail emails out and into a different format or email client, CloudMigration is one of the more capable tools for that. It’s not just a backup tool, but it handles conversion and migration too. 

What it does well:

• Saves emails in a wide range of formats, such as PDF, PST, MSG, HTML, and more.
• Transfers Gmail data directly to clients like Outlook, Thunderbird, or any IMAP account.
• Downloads Google Contacts straight from your mailbox directory.
• Has an option to delete emails after downloading to free up Gmail storage.

Cons: The demo version allowed 50 emails per folder.

Conclusion

In this article, we discussed the top 10 Best Gmail Cloud Backup solutions for Gmail emails on Windows and Mac. These tools are considered the best when it comes to backing up your Gmail data and transferring it to different file formats or email clients. If you’re interested, you can try out the demo versions of these tools to see their features and how reliable they are in backing up your Gmail emails.

Frequently Asked Questions: