How to Export Gmail to PST with All Email Using the Best Method

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  • Updated on September 12th, 2023

Summary: If you are a Gmail user who relies on MS Outlook for your email management, then you have encountered the need to export Gmail to PST. This blog post will explore different solutions to migrate Gmail emails into PST with or without Outlook, including using Google Takeout, the IMAP Protocol, and third-party Gmail Backup Tool. So, let’s get started.

Why Download Gmail Emails to PST?

There are many reasons why users wish to export their Gmail files into the PST format. Some of them are mentioned below:

  • Backup: Downloading your emails to PST is a good way to create a backup of your Gmail data.
  • Portability: PST files are in a portable format, which means that you can easily move them to another computer or device.
  • Migration: If you are switching from Gmail to another email client, such as Microsoft Outlook, you can export your Gmail emails to PST and then import them into the new email client.
  • Archiving: You can use PST files to archive your old emails. It can help free up space in your Gmail account and keep your inbox organized.
  • Compliance: In some cases, you may be required to keep a record of your emails for compliance purposes. Downloading your emails to PST can help you meet these requirements.

Here, above are the possible benefits that users can avail after performing the migration from Gmail to PST.

Innovative Solution to Export Gmail Emails to PST

We have verified and instant solutions to migrate all the Gmail emails into the PST format. Both manual and professional methods are present and can be helpful for users, depending on demand or need. The automated solution uses the Gmail Backup Tool. This software gives various features to users, such as the ability to export Google Gmail Emails to PDF, MSG, MBOX, EML, CSV, DOCS, and so on. So, let’s get started with the manual process first, then move toward the professional solution.

Export Gmail to Outlook PST by Google Takeout (without Outlook)

Google Takeout is a versatile tool that allows users to export their Gmail data, including emails, attachments, and labels, to various file formats, such as PST. This makes it a convenient way to manage and transfer email data.

  1. Sign in to your Gmail account and go to Settings > See all settings.
  2. Click the Forwarding and POP/IMAP tab and enable IMAP access. Click Save Changes and exit the settings page.
  3. Go to the Google Takeout website:
  4. In the Select data to include section, click the Deselect all button. Then, select Mail under Google Apps.
  5. In the Customize export settings section, select PST as the file format. Click Create Export to start the export process.

We have another manual method that uses the IMAP protocol. Let’s discuss it now.

Export Gmail to PST by IMAP Protocol (with Outlook)

The IMAP Protocol is another option to migrate Gmail into PST format. The unique feature of using IMAP Protocol is that it allows users to download emails directly to computers without using third-party tools.

  1. Open Microsoft Outlook, and then click on File > Add Account.
  2. Enter your Gmail email address and password, and then click Connect.
  3. Gmail account is configured automatically by Outlook by using the IMAP Protocol.
  4. Then, create a new folder in Outlook where you want to store the exported data items.
  5. After that, select the emails and other data items you want to export to PST.
  6. Right-click on the selected items and select Export.
  7. In the Export dialog box, select Outlook Data File (.pst) as the file format.
  8. Click on the Browse button to choose the location where you want to save the PST file.
  9. Enter a name for the PST file and click on the OK button.

The export process will start. Once the export is complete, you will find the PST file in the location you specified.

These manual techniques are error-prone and can’t give 100% satisfactory results to users. So, you can switch to the automated solution, which we are going to discuss now.

Automated Solution to Export Google Mail to PST

If you are still facing an issue, don’t worry; we have a professional solution to overcome all your problems. The Gmail Backup Tool is a fast-driven and direct solution to export Gmail to PST. This tool gives various features to the users, such as it allows them to backup Gmail emails with attachments and save Gmail emails into different file formats like EMLX, HTML, RTF, XPS, PDF, PST, MBOX, etc.

  1. Download and Run the tool.
  2. Now, enter the Gmail ID and app password and click the Sign In button.
  3. Then, the software fetches all the mailboxes that your Gmail account has.
  4. Select the folders that you need to back up.
  5. After that, go with the Save in File Format and choose PST as the output format.
  6. You can check different features such as Split PST files, Skip Duplicate Emails, and so on.
  7. Click the Save Path button to specify the desired location where you want to save your resultant file.
  8. Finally, choose the Convert option, and all your Gmail emails are converted into the PST format.

This software will directly convert your Gmail emails to PST files without any restrictions. You can also opt for multiple features, such as Sixers can backup Google Email to Hard Drive.

Wrapping Up

With the help of this article, users can effortlessly export Gmail to PST. Here, we already discussed the manual and direct techniques to export Gmail emails to PST format. However, for a complete and direct backup process, it is proposed to opt for an instant and immediate solution to eradicate all the data loss issues to Add Gmail Account to Outlook PST.

Frequently Asked Questions

Q. How to export mail from Gmail to PST on Mac?

Ans- You have to simply use the Gmail Backup tool to export emails from Gmail to PST on Mac. Follow the below steps for conversion in MacOS.

1. Download and Start the software on Mac.
2. Enter the Gmail ID and app password and click the Sign In.
3. Then, the software fetches all the mailboxes that your Gmail account has. 
4. Select the folders you need to back up and choose PST as the output format.
5. Click the Save Path, then the Convert option and all your Gmail emails are converted into the PST format.

Q. Does this software backup Gmail to an external hard drive?

Ans- Yes, by using the third-party solution, you can backup Gmail to an external hard drive.

About The Author:

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.


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