Updated on May 31st, 2022
Summary:- One of the most queries that Outlook users have is frequent OST file corruption. So, in this article, we will discuss the common reasons behind its corruption in Outlook 2016, 2013, 2010, and 2007. Along with the possible manual solution to fix the corrupt OST file.
OST files in Outlook are nothing but a replica of the mailbox contents of users which is stored on an Exchange Server. Due to this, Outlook remains in function continuously even when there is Exchange cached mode. Sometimes, when the user uses to work offline because of certain reasons, OST files allow working in offline mode too. It is so because the mailbox copy which is available locally makes the data accessible.
Once the connection rebuilds, there is automatic syncing of the OST file with the Exchange Server mailbox. This seems so smooth, but in reality, it is not like that. As in other apps and files, corruption occurs. The same is the case with OST files. In most cases, there is OST file corruption due to an internet connection problem.
During the synchronization process of OST, if there is an interruption due to poor internet connectivity, there are chances that OST files may get corrupted. Once there is an
As the name suggests, these issues are due to any problem like improper configuration, failure, or malfunctioning in the external components of the computer system. These are some of the reasons which come under Hardware related issues.
• Affected Storage Device:
If your storage device seems slower than usual, there might be many reasons behind the problem like bugs or faulty hardware. The slow performance of your storage device is a result of malfunctioning hardware components or any viral infection to the system.
• Bad Sectors on the Hard Drive
It is one of the major reasons behind OST file corruption. It severely affects the working parameters of the hard disk drive due to which there is an impact on its performance. Also, it causes corruption in the data files stored on it. Thus, OST file corruption is also the result of such bad sectors on the device.
• Interruption due to Network Connectivity
Certain issues which arise due to improper functioning of routers, cables, network cards, and other similar devices make an impact on the accessibility of OST files as a result of which it fails to sync properly. So, better check the network connections to be ensured about their working.
• Sudden Power Loss/Surges
Sometimes, sudden power failure is also the reason behind the corrupt OST file. If the user is currently accessing the file and working on it. There are also instances when corruption is due to excess power supply and sudden loss of electricity.
If there are issues due to logical inconsistencies, all these come under software related problems. Also, these errors are caused due to bug transmission, virus infection, application failure, and downloading the applications from some untrusted sources. Some of these errors have been explained below.
• Abnormal Termination of Outlook
Always exit all the dialog boxes, open windows, emailing function, or any application once you are done with that in MS Outlook. Also, remember that you shouldn’t close the application in the process. This may turn your OST files corrupted and your Outlook data will be inaccessible. In some cases, the application shutdown itself.
• Stipulated Storage Limit
It is a known fact to all that each and every file individually used for the storage of data is liable to specific capacities of storage. When the data stored in OST files reaches the specified limit, there is corruption. You’ll have to repair these corrupted files in order to regain the incorporated data and fix the OST file corruption. Thus, it is wise to compact the OST file and split it on a regular basis.
• Deficiency in Outlook Program
In some cases, the problem arises with the application itself because of certain issues in OST or PST files. In such a scenario, it is difficult to detect the actual reason. But, using several techniques, you can detect the cause and fix it.
• Incompatible Outlook Add-in
Sometimes, there is a problem with the add-ins, which are installed on your system with Outlook. To get rid of this, you need to disable COM add-ins from Outlook. You can do so by going on the Add-Ins option and after that clicking on Manage. You should disable these add-ins on a “one-on-one” basis so that you get to know which add-in was creating the problem.
This method allows changing the properties of the folder to repair the inaccessible OST File issues. Use these steps for Outlook 2010:
As the Microsoft Exchange Server uses OST files for all its functioning. So, If you encounter any issues with the OST file, you can delete that and re-create it by downloading from the server. However, use this method only when you are not able to use your OST files anymore, and follow the procedure with utmost care.
Microsoft facilitates the users with two inbuilt tools i.e. ScanPST.exe or Inbox Repair tool and scanOST.exe or OST Integrity Checker to fix some minor glitches in Exchange OST files. The Scanost.exe tool scans all the mailbox items contained in OST files and
But, the OST Integrity Checker is present only in the earlier versions of Outlook i.e. Outlook 2007 and previous versions, and has been discontinued from Outlook 2010 and later versions. However, you can take the help of the Microsoft Outlook Inbox Repair tool to resolve the errors of both PST and OST files in that version of Outlook.
Limitations of Scanost.exe tool
There are some sorts of limitations associated with scanOST.exe or OST integrity checker like:
The primary reason to start Outlook in safe mode is to disable the add-ins that might arise the errors during the boot process. It enables to work safely without any corrupted add-ins or files. You can simply use the “outlook.exe /safe” command to open Outlook in safe mode.
A large-sized OST file might cause various hassles and glitches such as sluggishness in Outlook performance, OST file corruption, etc. Deleting these files is not the exact solution as even after the deletion of a file or an item in the file, it still exists in the deleted folder. For deleting the items which exist in your “deleted items folder”, you need to individually delete all the items which will take a lot of time. So, an alternative is to compact the OST file. By compacting the OST files, extra space occupied by these files gets reduced.
You can turn off the antivirus program and other firewall settings. These programs scan and detect every outgoing and incoming email. Due to this, sometimes, these programs block the normal functioning of Outlook. So, it is recommended to disable the settings of antivirus programs and restart MS Outlook.
If none of the above manual methods work, you can opt for a professional OST File Repair to fix the OST file corruption. This tool is very effective as it repairs and fixes all types of corruption and restores back the corrupt Outlook data files.
At the times, when OST file corruption is unpredictable in the Outlook data files, users can adopt the above explained manual and automated methods to open corrupt Outlook OST files. Hope this blog is helpful to the users.
About The Author:
Suman is an Email Migration and Data Recovery Expert. She has a keen interest in Technology & Entrepreneurship. Also, he loves cricket, music, and books.