Updated on June 3rd, 2022
Are you planning to leave your job? Then make sure that you take the backup of all your emails. You might need them for future reference, or maybe you want to export emails from Outlook to take a backup in case your Outlook PST file gets corrupt, which happens quite frequently.
In any scenario, taking a backup of your email is a wise decision. Even if you are accessing a web service like Outlook.com or Gmail, it is always a good idea to choose a desktop client like Outlook in order to download all your emails so that you have the backup of all your emails locally. Big web giants like Microsoft and Google are strong enough to face any corruption, but you never know what’s in store for you.
In this blog, I will guide you on how to export your emails in Outlook 2003, 2007, 2010, 2013, and 2016. I will also discuss the process of exporting Outlook on Mac. Ironically, the actual Import and Export Wizard is almost the same for all versions, but the procedure of getting the wizard has altered.
Once you have exported all your emails from Outlook, save that file in the external hard drive or take it back on the alternate email id. The method of exporting email totally depends on which version of Outlook you are exporting from and what is the purpose of exporting the mail. Where you want to save it when the process the complete.
Export items by creating an Outlook .pst file. It is a file for personal storage which contains all your credentials like your emails, address book, signatures, etc. You can take a backup of a .pst file and further transfer it to an Outlook on the other system, a new version of Outlook, or a different operating system.
If you have configured the Mac version of the office, then the export procedure is totally different. This is so because of the different file formats. On the Mac Book, they give only one option which is Outlook for Mac Archive File (.OLM). You need to follow these steps to export email files on Mac system.
All your email messages can be exported from Outlook to your Gmail account, but you should have the source and option to do so. One of the simplest ways is to add your Gmail Email account to Outlook and copy/paste the folders. There are some more options that I will be discussing in this blog. They are as follows:
This is one of the alternatives to exporting Outlook emails to Excel. You can send them to your Microsoft Excel sheet. Now let’s discuss how it is done, step by step:
I have discussed all the possible ways to export emails from Outlook to various other webmails by manual methods, which again is the tidies process. Here at Aryson Technologies, we have an easy way to export all your emails from Outlook in one go.
Here, I have introduced the Outlook PST Converter tool to export emails from Outlook. This is one of the easiest ways of exporting your data from Outlook to some other webmail. In this blog, I have also discussed the manual ways to export data but a third-party tool is always the best solution to export your email on any given day. It not only exports your data hassle-free but also prevents it from any kind of malware.
About The Author:
Suman is an Email Migration and Data Recovery Expert. She has a keen interest in Technology & Entrepreneurship. Also, he loves cricket, music, and books.