Migrate Emails from Office 365 to G Suite: Step-by-Step Guide

Why Do We Choose G Suite over Office 365

Office 365 and G Suite are two of the most popular cloud-based productivity suites, offering a variety of tools and services for businesses, organizations, and individuals. The decision to migrate from Office 365 to G Suite depends on a variety of factors, including cost, features, collaboration needs, and organizational preferences. It’s necessary for organizations to carefully evaluate their requirements and conduct thorough research before making a decision. Here’s a comparison between the two for a better understanding of the users:

Basics	Google Workspace	Office 365
User Interface	G Suite is known for its simplicity and clean design, ease of use, and collaboration.	Office 365 has a more complicated interface. You have to be familiar with Microsoft Office applications.
Real-time Collaboration	G Suite provides real-time collaboration. It permits multiple users to work on the same document, spreadsheet, or presentation simultaneously.	On the other hand, Office 365 does not support the collaboration of a team at a time.
File Formats	G Suite primarily uses its file formats (e.g., .docx, .xlsx, .pptx) but also supports compatibility with Microsoft Office file formats.	Office 365 uses Microsoft’s proprietary file formats by default.
Cost Effectiveness	G suite is cost-effective and flexible in its plans, especially for small organizations.	While Office is more expensive, small organizations cannot afford it easily.
Mobile Accessibility	G Suite can be accessed seamlessly across different devices.	Accessing across various devices via mobile apps for Office 365 is possible.
Integration with Third-Party Apps	The Google Workspace Marketplace offers streamlined integration with a diverse array of third-party applications.	It has integration with external applications via Microsoft AppSource.
Email and Transmission	Utilize Gmail for email administration, incorporating seamless chat and video calling functionalities. Integrate Google Chat for effective team communication within the Gmail ecosystem.	Email management is facilitated through Outlook, while Microsoft Teams serves as a platform for chat, video conferencing, and collaborative teamwork. Additionally, Skype for Business is utilized for communication purposes.

Based on the above-mentioned features, users frequently prefer Google Workspace over Office 365. Now, move to the next section to learn how to migrate Office 365 to G Suite.

Different Solutions to Migrate Emails from Office 365 to G Suite

Switching from Office 365 to G Suite seems challenging at first glance. Here, we provide the best solutions to accomplish the task of migration with careful planning and execution. First, we know how to execute the migration manually. After that, we will move to the direct solution to migrate from O365 to Google Workspace.

Method 01: Free Solution to Migrate O365 to Google Workspace

To frequently transition from Microsoft Office 365 to G Suite accounts using a Document Management System (DMS). Several prerequisites must be fulfilled before initiating the process. Firstly, Google Workspace user and admin accounts need to be created. Secondly, essential roles must be assigned to Office 365 accounts. Once these steps are completed, the migration process can be initiated with the DMS to transition emails between the platforms.

Let’s accomplish the different stages:

Stage 01: Designate roles for Microsoft 365 accounts

• Enter the user ID and password and authenticate the login process of the Microsoft 365 Admin account.
• Now, open the Admin Panel of Office 365>>Admin centers>>Exchange.
• Then, tap on the Permissions option from the Exchange Admin Center.
• In the Admin roles window, move the cursor to the + icon and add the User’s Name.
• Next, click on the “+” button once more and designate two roles for specific accounts: ApplicationImpersonation and ViewOnly-Configuration.
• Later, navigate to the User Roles section and then click on the “+” icon.
• Create an admin and a user account, which is used to connect with Office 365.
• After that, take a minimum of 30 to 40 minutes to use all the changes.

Once you assigned all the essential roles to MS Office 365, now execute the second stage of

Google Workspace Admin Console Configuration.

Stage 02: Configure the Google Workspace Admin Console

• Subsequently, log in to your Google Workspace administrator account.
• After that, navigate to the Workspace admin console and select Data Migration.
• Now, Pick the Email and enter the points as mentioned.
  Migration Source: Microsoft Office 365
  URL: The Web address of Office 365.

Connection Protocol: Exchange Web Services
Role: Account Email Address and Password used in prerequisite.

• When you’ve configured the settings, simply press the Connect button.
• Now, specify the migration start date and migration options to suit your needs.
• Then proceed by selecting the “SELECT USERS” option.
• Next, select the source user accounts and destination user accounts for migrating from Microsoft 365 to Google Workspace.
• Finally, click the Start button to begin the migration process from Office 365 to G Suite accounts.

Once you configure the G suite migration is complete. It’s time to process the second method to migrate emails from Office 365 to G Suite.

Method 02: Using IMAP Solution in M365 Admin Center to migrate Office 365 to G Suite

The IMAP Migration feature in the Office 365 Admin Center functions once users have been successfully added to the O365 account. Subsequently, you can utilize the Internet Message Access Protocol (IMAP) to transfer email data for those profiles that are consistent with the IMAP Email Server.

Below are a rewritten steps for this migration:

• For the first, access the Microsoft 365 Admin Center and log in.
• Now, navigate to the “Setup Profile” section and choose “Migration” from the options available in the Featured Collection.
• Navigate to the Migration Panel and select the “Emails” option.
• Proceed further and click the “Get Started” button on the Migrate your Email Page.
• After that, choose “Import my email messages” from the Email Source pane.
• Next, pick your preferred option from the “Choose Your Data Service” menu.
• To migrate email from Office 365 to G Suite, you’ll need to select “Other Email Source” as there isn’t a direct option available in the Migration window.
• The next action is to give the proper connection details of IMAP.
• Afterward, tap on the Save button to verify the connection.
• Then, all added users will appear on the Email Migration Status Page.
• At the end, hit the Start Migration Button to migrate emails from Office 365 to G Suite.

By following these steps, you can successfully migrate IMAP mailboxes to a Microsoft 365 account.

Above, we mentioned the two manual solutions to migrate from O365 to Google Workspace. These solutions are free to use, but there are some disadvantages to executing the process.

Cons of using the Manual Method to Migrate Office 365 to G Suite

• Manual migration takes a significant amount of manual effort and time.
• Human error is unavoidable during manual migration.
• Apart from that, it can lead to potential data loss or misconfiguration.
• The process of migrating data is complex for home users.

Method 03: Automated Solution to Migrate Emails from Office 365 to G Suite

To overcome all the limitations of manual procedures, we recommended the direct solution Office 365 Email Backup Tool to migrate the emails from O365 to G Suite. You can migrate the bulk of emails at once. Also, it can back up specific mailboxes from Office 365 using the Date Filter option to select backups within a particular date range. This software has a distinctive ability to eliminate duplicate emails within the Office 365 mailbox. However, you can save the Office 365 data locally on your system accordingly. It is also the best solution for MS Office 365 Tenant-to-Tenant Migration. Moreover, you can enter the desired name into the folders. Additionally, this utility can migrate Office 365 mailboxes into Gmail, Yahoo, Hotmail, iCloud, AOL, Thunderbird, and IMAP accounts.

Simple steps to migrate emails from Office 365 to G Suite

• Install and run the Aryson Office 365 Email Backup Tool on your screen.
• After that, pick the Backup Option and click on Continue to proceed further.
• Now, enter the user name, tick the box of Assign Impersonation, and click on Sign in.
• Then, pick the desired Office 365 mailboxes that you want to migrate>>Next.
• From the next window, pick the G suite as an Email Client.
• Also, you can pick the additional features according to your requirements.
• At last, hit the Convert Button to transfer emails from Office 365 to G Suite.

These few clicks can save you time and effort and transfer your emails to Google Workspace.

There is no need for any technical expertise to do the same.

Wrapping Up

In the complete blog, we’ve delved into both manual and professional techniques to migrate emails from Office 365 to G Suite account. While the manual approach has its limitations, it remains a viable option. However, there’s an alternative solution: the Office 365 backup tool. The automated solution is safe and secure. Although, you can opt for any of them accordingly.