10 Best Office 365 Cloud Backup Solutions (Free & Paid)

Top 10 Best Office 365 Cloud Backup Software

1. MS Outlook Help Office 365 Email Backup Solution
2. Aryson Office 365 Backup & Restore Tool
3. ConverterTools Office 365 Converter
4. Sysinfo Office 365 Backup Tool
5. Cigati Backup Tool for Office 365
6. DRS MS Office 365 Backup Wizard
7. MacSonik Office 365 Backup for Mac
8. Veeam Backup Tool for Office 365
9. Commvault Backup for Microsoft 365
10. Rubrik Microsoft 365 Protection

1. MS Outlook Help Office 365 Email Backup Solution

The Office 365 Email Backup Tool is a trustworthy and best Office 365 backup solution that saves data to your computer. It’s great for people who want to keep a copy of their Office 365 data elsewhere. You can save your data in different formats, like EML, PDF, MBOX, PST, HTML, CSV, and more. Moreover, it can help you move your Office 365 mailbox to Gmail, Hotmail, Zoho Mail, Yahoo Mail, and other places.

Pros:-

• This application provides various features like Mail filtering, removing duplicate Mail, etc.
• It supports all the versions of Windows, like 2000, XP, Vista, 7, 8/8.1, 10, 10 S, 11, etc.
• The tool supports shared mailboxes, in-place archives, public folders, user mailboxes, etc.
• It allows Office 365 users to restore mailbox data from PST and OST files.

Cons:-

• Allows to convert only 50 emails per folder in the free version.

2. Aryson Office 365 Backup & Restore Tool

Aryson Office 365 Backup & Restore Tool, also known as the best Office 365 cloud backup solution, helps you move email accounts from one Microsoft 365 to another. It’s a complete solution that can backup your Office 365 emails into a PST file and restore emails from a PST/OST file into your Office 365 mailbox. The tool is designed with a user-friendly interface, so both beginners and tech-savvy users can use it easily without any trouble.

Pros:-

• This tool can easily save all your Office 365 mailbox data, including public folders and archive folders, to your computer, PC, local drive, or external hard drive.
• This application can backup your Office 365 mailboxes in different file formats like DOC, DOCX, CSV, PNG, MBOX, JPG, GIF, and more. It can also bring mailboxes from OST and PST files back into Office 365.
• It can migrate O365 mailboxes to Yahoo Mail, Gmail, AOL, Thunderbird, IMAP, Hotmail, iCloud, etc.
• It offers a free demo version to back up Office 365 items.

Cons:-

• The Demo version of this tool can only convert 50 items per folder.

3. ConverterTools Office 365 Converter

The Office 365 Converter Tool is a top-notch and safe software for converting Office 365 mailboxes and recovering Office 365 emails. It can store your data in different file formats, like MSG, PDF, PST, and MBOX. Moreover, you can save your Office 365 emails to various email services like IMAP Server, Live Exchange, Yahoo Mail, Thunderbird, Gmail, and more. You can even try it out for free with the demo version.

Pros:-

• It comes with a straightforward interface (GUI) and includes useful features like date filtering, removing duplicates, choosing whether to include attachments or not, etc.
• This tool can help you archive all your Office 365 emails, calendars, journal entries, contacts, and tasks.
• It’s compatible with all the major Windows and Mac OS versions.

Cons:-

• To save your emails, you need your Office 365 login details and an App password for Outlook 365.

4. Sysinfo Office 365 Backup Tool

The Sysinfo Office 365 Backup Tool is suitable for safely migrating your Office 365 mailbox to over 20 different email clients and multiple file formats. This reliable tool allows users to download Office mailbox emails to their local drive. You can export everything in your mailbox, including emails, contacts, calendars, and tasks, to services like Gmail, AOL, and IMAP. Moreover, it can quickly restore PST files to the software. It’s compatible with Outlook 2019, 2016, 2013, and earlier versions.

Pros:-

• It is one of the best Office 365 cloud backup software that allows you to save O365 mailbox items into 15+ file formats.
• The software is skilled at restoring PST and OST files to Office 365 mailboxes.
• It works smoothly with all versions of Windows operating systems.
• This software has many useful features, such as removing duplicates, filtering by date range, and splitting the resulting PST file.

Cons:-

• The tool’s free trial can change only 50 items in each folder.

5. Cigati Backup Tool for Office 365

The Cigati Office 365 Email Backup Tool is an excellent and user-friendly solution for backing up your Office 365 email data to various file formats and email services without any data loss. It also allows you to restore OST and PST files to your Office 365 account. This tool covers all your Office 365 email items, including Contacts, Journals, Calendars, and emails.

Pros:-

• The tool provides an improved preview of your Office 365 mailbox folders, making it easier to see your data.
• It allows you to save various data types, including User mailboxes, Public folders, and In-place Archive mailboxes.
• It works with all versions of Windows Operating System, so you don’t need to worry about compatibility.
• It ensures the safe transfer of your data to other email clients while keeping your data intact.
• This application allows you to selectively back up your Office 365 mailbox using Mail Filter and Task Filter options.

Cons:-

• If you convert a lot of data at once, this application takes some time, but it’s not too long.

6. DRS MS Office 365 Backup Wizard

The DRS Office 365 Email Backup Tool is your all-in-one solution for backing up and recovering your Office 365 mailbox data. It’s the best Office 365 cloud backup tool that can save your emails to your computer in various file formats. You can also use it to return your entire mailbox from PST files, it is perfect for anyone using Office 365. Also, it has a user-friendly interface and works with all versions of Windows.

Pros:-

• It allows you to sign in to your Office 365 account using Modern Authentication mode for added security.
• You can free up server space by automatically deleting emails once the Office 365 migration is complete.
• This tool allows you to save your Office 365 emails in various file formats and use different email clients.
• It previews your Office 365 mailbox folders in an organized tree structure.

Cons:-

• The free trial of this tool can convert only 50 items in each folder.

7. MacSonik Office 365 Backup for Mac

The MacSonik Office 365 Email Backup Tool for Mac is the go-to choice for experts when backing up emails, calendars, contacts, and more from Office 365 mailboxes to various email clients and file formats. It’s an advanced tool with user-friendly features and excellent performance for backing up and restoring Office 365 mailboxes.

Pros:-

• It offers the ability to assign impersonation rights to access all user mailboxes, simplifying administrative tasks.
• You can import a CSV file with a list of all user accounts for easy management.
• It enables you to back up and restore an Office 365 account along with all its impersonation accounts.
• This application provides the option to use mail filters and task filters, allowing you to download PST from Office 365 within a specific date range.

Cons:-

• This tool is designed specifically for Mac users.

8. Veeam Backup Tool for Office 365

Veeam Backup for Microsoft Office 365 is a popular backup tool used by big companies. It’s known for being flexible and easy to use. It helps protect and recover Office 365 data, giving you 25 ways to get your data back and letting you choose how long to keep it. You can save your data on your servers or in the cloud, like AWS, Azure, or IBM Cloud.

Pros:-

• Veeam Backup for Microsoft Office 365 safeguards Office 365 data, including mailboxes, Exchange, SharePoint, OneDrive, OneNote, and Teams.
• It offers 25 recovery options, providing extensive coverage for data restoration, from full recovery to precise file-level retrieval.
• This flexibility and comprehensive recovery make it an excellent choice for midsize and large organizations in need of a reliable backup solution.

Cons:-

• Veeam has many recovery options, but they can be a bit tricky to use without some training.

9. Commvault Backup for Microsoft 365

Commvault’s Metallic Backup for Microsoft 365 is one of the best Office 365 cloud backup solutions. It automatically backs up your Microsoft 365 data, keeps it super secure, and offers flexible pricing. It is perfect for organizations handling sensitive data with strict privacy rules.

Pros:-

• It can automatically back up Microsoft 365 data (Exchange, Teams, SharePoint, OneDrive, and Project).
• This tool can configure retention policies for compliance and strong security controls, including zero-trust access.
• This is ideal for organizations with sensitive data and strict privacy requirements (e.g., PHI, legal documents).

Cons:-

• When dealing with Office 365 accounts containing a large amount of data, the backup process may take longer than anticipated.

10. Rubrik Microsoft 365 Protection

Rubrik’s Microsoft 365 Protection is a strong backup and recovery tool made specifically for Microsoft 365. It automatically backs up and restores data from important Microsoft 365 apps, it has a powerful search function, you can easily restore things in detail, and keeps your data safe. It works smoothly with Microsoft 365, and it makes an excellent pick for big companies that need a reliable and secure backup system, especially if they deal with sensitive data and strict rules.

Pros:-

• It can define and configure data retention for compliance.
• This tool can automatically backup and recover Microsoft 365.
• It covers Exchange Online, OneDrive, SharePoint, and Teams.
• It provides secure storage with role-based access, multi-factor authentication, and data classification.

Cons:-

• It might cost more than other backup options, which could be a concern for organizations watching their budget.

Conclusion

In today’s digital age, protecting your Office 365 data is paramount. With many Office 365 cloud backup solutions available, finding the right one for your needs is crucial. We’ve discussed the 10 best Office 365 cloud backup solutions, highlighting their strengths and limitations. Now, you can choose any one that you like.

Frequently Asked Questions