Migrate Mailboxes from IMAP Servers to Google Workspace

Further, let’s start this blog with the key reasons and benefits of transferring IMAP to Google Workspace.

Key Reasons and the Benefits associated to sync IMAP to Google Workspace

Google Workspace is enhancing on a daily basis with time, due to which users are being attracted to it to migrate. Some of the unique reasons are as follows:-

1. Google Workspace is known to be a one-stop solution for all applications. Along with it, you will have Gmail, Drive, Chat, Meeting, Docs, Calendar, and many more.
2. It is easily accessible from anywhere, from any device, at any time. Through Google Workspace, users save their work at a shared location where their team can also access it.
3. In a Google Workspace, the admin can efficiently govern the operations using the Google Workspace Admin Console. They can easily maintain accessibility, restrictions, accounts, and other settings.
4. It doesn’t require any physical setup or machinery. Users can select the plan and pay it monthly/annually as per their needs. From a single user to an enterprise level, Google Workspace has plans for each of them.

However, there are many more reasons available, but these are some of the important ones. Moving forward, let’s discuss the procedures for IMAP servers to Google Workspace migration.

Manual Procedure to Migrate IMAP to Google Workspace

To import an email to Google Workspace, you should first know the source. If you want to migrate an email server to Google Workspace, then you have to follow the IMAP migration steps, or if you have emails stored in the files, then the process is different. Manually, you can quickly transfer email to Google Workspace to some extent, but it is not a recommended way for professionals. However, the steps mentioned to manually migrate are as follows:-

1. Sign in to the Google Admin Console.
2. Select the account from the Menu >> Data Migration.
3. Further, go with the Set Data Migration Up.
4. Choose Other IMAP Server as the Migration Source and email as the data type.
5. Pick IMAP in the connection protocol. Enter IMAP Server hostname.
6. In the role account, enter the email address and password. Hit on the Start.
7. Enter the data for the migration. Further, you can also exclude the items as needed.
8. By picking the Select Users option, select the required user account.

Here, the initial steps to set up the data migration service are complete. Now, to migrate the IMAP mailbox to Google Workspace, follow the steps below:-

1. By hitting Add User, provide the desired username.
2. Provide the Google Workspace email address in the Google Workspace field.
3. Also, enter the password for the IMAP email account. Click on the Start button.

Note:- Through this method, you can transfer IMAP servers to Google Workspace. This manual method is not a direct approach to overcome this task. It’s done in stages, which is quite a time-consuming and lengthy process. However, we suggest going for an alternate solution, that is, by using the IMAP Backup Tool.

Further, let’s move forward and discuss this utility in more detail.

How Professionals Perform IMAP to Google Workspace Migration

IMAP Backup Software is the perfect professional solution to migrate IMAP to G Suite and email clients. With this, user can extract messages from IMAP mailboxes in EML, MSG, MBOX, PDF, PST, etc. This utility allows users to back up single and multiple IMAP mailboxes along with attachments. Additionally, it has multiple built-in features available, which ease the process of migration. This software supports all the Windows versions, like 11, 10, 8.1, 8, 7, Vista, XP, etc.

Stepwise Instructions to Migrate IMAP Servers to Google Workspace

1. Download, launch, and Run the IMAP Backup Tool on your device.
2. Choose Single Mode or Batch Mode to backup single or multiple email accounts.
3. Provide your email address, password, host, and port number, and then hit the Login button.
4. Tickmark the required folders from the tree structure and tap the Next button.
5. In the Email Client section, select the required email client. Here, we are going with the G Suite email client and provide the Log Path in order to save the resultant output and hit Next.
6. Further, hit the Login button (it will redirect you to the G Suite website login page where you need to log in with your G Suite account. However, if your account is logged in already on the browser, select it to complete the authentication process).
7. Moving forward in the software, opt for the additional built-in tool as per the requirement and hit Next to initiate the migration process.

Conclusion

This blog sheds light on the process of migrating Mailboxes from IMAP Servers to Google Workspace. In this write-up, we have described both the manual and the professional solutions. A manual solution has its limitations, whereas a professional solution is highly recommended. Additionally, in the case of the professional method, a free demo version is also available online. Users can download this utility and can back up to 50 emails per folder.