How to Export G Suite Emails to PST? Ultimate Solution

What are G Suite and PST?

G Suite, originally known as Google Suite or popularly known as Google Workspace. It is an integrated suite of cloud-based productivity and collaboration tools mainly designed for businesses, educational institutions, and charitable organizations. This includes Google apps like Gmail, Drive, Docs, Sheets, and more. Moreover, it permits teams to collaborate, communicate, store, and manage data.

PST is known as the Personal Storage Table. It is a file format utilized by MS Outlook to store many types of user data, including Emails, Contacts, Calendar Events, Notes, and Tasks. Additionally, it is used for storing Outlook data locally on your system. Moreover, the file is generally saved with a .pst extension.

Why Export G Suite Emails to PST?

Many reasons can motivate a user to export the G Suite mailbox into the Outlook PST format. Mentioned below are the top reasons to export your G Suite files to a PST file:

• The Outlook PST format allows users to access data offline in Outlook.
• When a user needs to migrate from Gmail to Outlook, it is important to retrieve all the data in PST.
• Moreover, you can apply a password to the PST file, which adds an extra layer of security to the data.
• PST creates a local backup that keeps the emails safe from accidental deletion or account problems.
• PST file provides features like broad accessibility, making it easy to manage the entire mailbox.

Methods to Export G Suite Emails to PST

In this section, we will discuss some native manual methods to export your G Suite to PST. But these manual techniques required some technical knowledge and G Suite admin credentials. Moreover, when the data size is huge, it could take days to export your data with these manual techniques. If you urgently need to transfer Google Workspace emails to PST. We will discuss a professional tool later in this blog.

Method 1: Export G Suite Mailbox to PST Using MS Outlook

Many of the users already know that we can export Outlook data to PST using the Import/Export feature. Setting up your G Suite account with Outlook makes it easier to transfer data to PST.

However, before doing so, you have to follow the following prerequisites.

• You have to set up a G Suite account with admin credentials.
• You have to back up each G Suite mailbox one by one.
• Moreover, check that there in not more than 100 mailboxes within your G Suite.

After checking all the above conditions, follow the 2 steps mentioned below.

Part 1: Set up Gmail Account in Outlook

To configure your Gmail account in Outlook, you have to carefully perform the following steps:

1. Permits IMAP under Forwarding and POP/IMAP in Gmail settings.
2. Now, give access to less secure apps in Gmail.
3. Launch Outlook, press the File tab, and then click the Add Account option.
4. Then, fill in the login details of your G Suite account.
5. After that, fill in the IMAP/POP details of Google Workspace.
6. At this time, hit the Finish button to complete the process.

Doing all the above steps carefully will set up your G Suite account with Outlook safely.

Part 2: Export Google Workspace Emails to PST

After successfully configuring the Gmail account in Outlook. Now, you need to export the Gmail data to PST. Follow the steps mentioned below:

1. Open Outlook on your system.
2. Click on the File option and select Open & Export, and then press the Import/Export option.
3. Here, select the Export to a File option from the given list.
4. Now, choose the Outlook Data File (.pst) from the drop-down list.
5. Then, choose the folder of the connected G Suite account.
6. Lastly, provide a location to save the PST file and press the Finish button.

By performing the above 2 steps, you can export your G Suite mailbox to PST.

Method 2: Export G Suite Emails to PST Using G Suite Admin Console

Using the G Suite admin console is the best technique to convert the Google Workspace mailbox to PST. Here, you can utilize the Data Export tool to convert your mailboxes. Before using this feature, make sure of the following points mentioned below:

• Your account in your domain must be older than 30 days.
• Access and permission of a super administrator for your domain.
• Make sure 2-step verification is activated on your account.
• Ensure that there are not more than 1000 users on your G Suite account.

After checking all these requirements. Now you can use the Data Export tool by following all the steps mentioned below:

1. In the G Suite admin console, press Open in the top right corner to access the Data Export tool.
2. Now, choose “Data Export” under the Tool section.
3. Then, click Start Export.

This tool may take up to 9 days to export G Suite to PST based on the size of your mailboxes. Moreover, when the data is transferred successfully, you will receive an email with the information to export it to an alternative service.

Loopholes of Using Manual Methods

Although the above manual methods are free of cost, using these techniques has some limitations. We've listed some of them below:

• Manual methods are very complex and time-consuming.
• They require technical knowledge to utilize these techniques.
• May cause data loss or corruption of data during the conversion process.
• Outlook must be installed on your computer with a subscription.
• Manual techniques may not be effective if the file size is large or oversized.

Method 3: Export G Suite Emails to PST Using a Professional Tool

As we saw earlier, there are no direct manual methods to convert G Suite to PST without Outlook. The manual methods consume more time and are complicated to use. Instead of following the lengthy processes, go for a direct solution, the G Suite Backup Tool. This software helps you export your G Suite to PST in a few simple and easy steps. It is a multi-purpose utility that also helps to migrate data from G Suite to cloud servers.

Follow the steps below to use this tool:

1. Download and launch the G Suite Backup tool as an administrator.
2. To backup G Suite for all services, click on Continue.
3. Fill in your Root User Email Address, Service Account Email ID, and P12 file, and press the login button.
4. Here, choose G Suite services like Gmail, Contacts, Drive, Calendar, etc. Then hit Next.
5. Now, click on the File Format and select PST from the drop-down list.
6. Apply the filter provided by the software. Hit Next
7. Now, navigate to the Save to Path option and choose a saving destination. Then, click Start Migration to start the process.

Unique Features of this Software

• It permits users to export G Suite to PDF, PST, MSG, MBOX, HTML, CSV, and other formats.
• Allows users to choose to backup/migrate G Suite (All Services) or G Suite Backup (Email Only).
• The software effectively backs up G Suite data like Email, Contacts, Drive, Calendar, Hangouts chat, etc.
• Compatible software works on all versions of Windows OS, and causes no data loss.

Conclusion

In this write-up, we have discussed the complete manual to export G Suite emails to PST. G Suite and Outlook are trustworthy platforms for smooth email communication. Both have their unique features to ease tasks and increase productivity. Convert mailbox data to PST using the methods mentioned above. However, due to the limitations of manual techniques, I would recommend using a professional tool that ensures better performance and productivity.