How to Export G Suite to PDF in Easy Steps

First, we’ll discuss the basics of G Suite and PDF files. Let’s get started!

Basic Use of PDF and G Suite/Google Workspace

G Suite is a collection of cloud computing, productivity, collaboration, and other tools developed by Google. It includes Gmail, Google Drive for file storage and sharing, Google Docs for word processing, Google Sheets for spreadsheets, and much more. Moreover, G Suite also offers the ability to work with PDF files through its various applications.

PDF format (Portable Document Format) is a file format used to present documents in a manner independent of application software, hardware, operating systems, and others. Further, this format preserves all the elements of a printed document as an electronic image that can be viewed or printed on various platforms.

Benefits to Export G Suite to PDF File Format

• It can be simple to share documents with others, as PDFs can be viewed on any device without the need for specific software.
• You can ensure that the layout, fonts, and formatting of your document remain consistent across different platforms and devices.
• PDFs can be password-protected and encrypted, which provides an added layer of security for sensitive information when sharing or storing files.
• PDFs maintain a professional appearance and are commonly used for official documents, reports, presentations, and other business materials.
• It allows for easy integration with other tools and applications outside of Google’s ecosystem while making it compatible with various software and platforms.

You now understand the foundations of the G Suite, PDF format, and the reasons for this backup. Now, you can discover the various ways to backup G Suite emails to PDF format.

Technique 1: Manual Process to Export G Suite to PDF Format

1. Open your Google Workspace account on your device and Sign in.
2. Then go to the Email you want to save as a PDF.
3. Afterward, click on the Print icon.
4. Next, choose Save as PDF and then click the Save button.
5. Here, your email is now saved as a PDF format, so you can now repeat these steps for other emails.

Drawbacks of Using the Manual Method

• Saving each email one by one can take a lot of time.
• You can’t save multiple emails at once.
• It’s easy to forget a step or miss an email.
• You can’t customize the PDF format very much.

It is easy to export G Suite to PDF using this method, but because of its limitations, it can be slow and ineffective for large emails. In this situation, you should select a professional solution to easily download G Suite emails to PDF format.

Technique 2: Automated Solution to Export G Suite to PDF Format

The G Suite Backup Tool is a reliable and easy-to-use solution for migrating data from Google Workspace apps like Gmail, Contacts, Calendar, Meet, Drive, Docs, Sheets, Forms, and more. This tool allows you to save or back up G Suite mailboxes in various formats, including PST, MSG, MBOX, EML, PDF, CSV, Office 365, Hotmail, iCloud, Zoho Mail, and others. Moreover, it migrates G Suite to another G Suite account with ease.

It offers several features to help you manage your data, such as:

• Removing duplicate emails before backup.
• Filtering emails by date.
• Skipping duplicates based on body, subject, and sender.
• Removing attachments from emails.
• You can try a free demo version of this user-friendly tool.

Steps to Export G Suite to PDF in Bulk:

1. Install and run the G Suite Backup Tool as an administrator.
2. Now, enter the G Suite username, Service Account ID, and P12 file.
3. Here, click the Sign In with Google button.
4. You’ll see the user count, name, and email address. Click Next.
5. Then, select a backup option like Mail, Drive, Contacts, or Calendar, then click Next.
6. Further, select PDF format from the drop-down list.
7. Use any other Features you need and click Next.
8. In the end, choose the Destination Path and click the Backup button.

Conclusion

This guide explains how to export G Suite to PDF using both manual and professional methods. If you have only a few emails, the manual method can work well. However, it has some limitations that might make the process complicated and time-consuming. Apart from that, if you have a lot of data and want to save G Suite data into PDF format, like emails, contacts, calendars, photos, etc., it’s better to use a professional solution. Now, choose the method that best fits your needs. You can download the free version on your device to check its performance.