How to Convert OST Files to MSG on Windows & Mac

Reasons Behind the OST to MSG File Conversion

Converting OST to MSG files is often done for various reasons, and here are some key points explaining why:

• Compatibility: OST files best suit Outlook, while MSG files work well with different email software.
• Individual Emails: MSG files store one email per file, making managing and sharing specific messages easier.
• Archiving and Backup: Converting to MSG helps organize emails for safekeeping and future retrieval.
• Legal Compliance: MSG format preserves email structures, meeting legal requirements for some industries.
• Reduced Size: Converting to MSG can reduce large OST file sizes, improving Outlook performance.
• Helps in dealing errors: This conversion helps users in dealing error with OST files such as Cannot open particular Outlook items when offline.

Now, we will explore the methods to migrate emails from OST to MSG format with attachments.

Best Two Techniques to Convert Outlook OST Files to MSG with Attachments

When converting OST files to MSG format with attachments, you have two main options: doing it manually or using professional software. Let’s go through the process step by step.

1. How to Migrate Outlook OSt to MSG Manually
2. How to convert OST files to MSG format in Bulk

Technique 1: How to Migrate Outlook OSt to MSG Manually

You can also export multiple email messages to MSG files at once. To do this, select the email messages that you want to export and hold down the Ctrl key while clicking on each email. Once you have selected all the email messages you want to export, follow the steps below to export the messages to MSG files.

1. First, open Microsoft Outlook on your system.
2. Select the email message or messages that you want to export.
3. Click the File menu and select Save As.
4. Choose the MSG file format from the Save as type drop-down list.
5. Now, enter a file name for the new MSG file.
6. Finally, click the Save button.

Note: The emails you choose will be turned into MSG files, but using the manual method has some drawbacks, which are explained below.

Drawbacks of the Manual Approach

Exporting email messages from Outlook can be tricky and risky if you do it manually. If you mess up, you might lose or damage your emails. Here are a few things to keep in mind:

• The manual export process is also error-prone. You may lose or corrupt your email messages if you make a mistake.
• You need to install Microsoft Outlook on your computer to export OST to MSG files manually.
• You cannot manually export OST folders to MSG files. You can only export individual email messages.

If you’re having trouble with the solution mentioned above, you can try another automated method to convert OST files to MSG directly. Here’s a step-by-step guide to migrating emails from OST to MSG format with attachments.

Technique 2: How to convert OST files to MSG format in Bulk

The Microsoft OST to PST Converter Tool is an all-in-one solution that easily exports OST to MSG format, including attachments. It can convert everything in your OST file, like emails, contacts, calendars, and notes, with great accuracy. You can download a free demo version of this application. Here are the steps to migrate emails from OST to MSG format:

Steps to Convert OST to MSG with Attachments:

1. Download and run OST to PST Converter.
2. Click the Select Files/Select Folder button to choose the OST files, then Next.
3. Now, Preview the emails and select files from the tree structure, then click Next.
4. Select the MSG format from the drop-down list and choose the desired features.
5. Finally, save the path and click on the Convert button.

Now, let’s break down the important features of a professional tool that can help you easily convert multiple OST files into MSG format with attachments.

Key Attributes of a Professional Tool

Here are the features of the application in simple terms:

1. Date Filter: It helps you sort and organize files based on their dates.
2. Remove Duplicates: It gets rid of any repeated or identical files.
3. Save in Same: It allows you to save files in their original locations.
4. Compatible with All Windows Versions: It works smoothly on all versions of Windows, including Windows 11.
5. User-Friendly Interface: It’s easy to use with many helpful functions.
6. Supports Outlook OST Files: It works with OST files from Outlook 365, 2010, and earlier versions.

Conclusion

We discussed two ways to convert OST files to MSG format and their attachments. Both methods can be used for this conversion, but the professional method is preferred by both regular users and experts. This professional approach allows you to easily export a large amount of data from OST to MSG format without any restrictions. On the other hand, the manual method has some limitations that might be confusing when converting an OST item to MSG format. Now, you can choose whichever method suits you best.

Frequently Asked Questions